General Information

Location
333 S Franklin St, Tampa, FL 33602

Register online or call 800-424-5249 to speak to a convention customer representative.

Exhibit Hall Hours
 
Wednesday, April 10:
12:00 - 3:30 p.m. Preview
5:30 - 7:30 p.m. Hosted Opening Celebration
Thursday, April 11: 8:30 a.m. to 4:30 p.m.
Friday, April 12: 8:30 a.m. to 1:30 p.m.
Onsite registration hours
 
Monday, April 8: 3-5 p.m.
Tuesday, April 9: 7 a.m. to 6 p.m.
Wednesday, April 10: 7 a.m. to 5 p.m.
Thursday, April 11: 7 a.m. to 5 p.m.
Friday, April 12: 7 a.m. to 1:30 p.m.
Saturday, April 13: Closed

Frequently Asked Questions

(as of Sept. 2018)

Registration
Housing
Ticketed Events
Travel
Exhibits
Continuing Education
Proposal Submissions

Where is the convention being held?
333 S Franklin St,
Tampa, FL 33602

The Tampa Marriott Waterside Hotel (700 South Florida Ave. Tampa, Florida 33602) is a co-headquarters hotel and will be the location for many business meetings and social events.

What is the registration deadline?
Early-Bird:By February 13, 2019
Advanced Rate:After February 13, 2019
On-Site Rates Begins: April 9, 2019

What are the registration rates and how do I register?
Registration rates are now available on the convention website. You are welcome to register via online, faxing a hard copy of your registration form, or by calling Experient at 800-424-5249 to speak to a customer representative.

Do I have to register if I am a speaker/presenter?
Yes. At this time, SHAPE America does not offer reduced registration fees or speaker stipends to attend the national convention. Individuals in the fields of health and physical education, physical activity, dance, or sport must register and pay the registration fee. Speakers who are members pay the SHAPE America member rate; speakers who are in the above fields but are not members pay the non-member rate.

Are meals included with my registration?
No, but there are plenty of food areas in the convention center, exhibit hall, and around Tampa. The only food provided would be for any ticketed event that includes meals.

What is a ticketed event?
Ticketed events are special workshops, meal events or other activities offered during the week of convention that may require a fee in addition to convention registration. Some may also require prerequisites to attend. Tickets may be purchased during the convention registration process (opens in mid November). Please refer to the descriptions and applicable prerequisite information on the SHAPE America website before registering. Tickets may be limited and must be purchased on or before the posted deadline date. Tickets will not be sold at the door for any event.

Can I purchase tickets to meal events if I am not attending the convention?
Yes, meal events do not require convention registration. If attending a meal event with a registered attendee, have the registered attendee order a ticket for you.

If not attending the meal event with a registered attendee, tickets must be purchased through the convention registration database even if you are not registering to attend educational sessions or other aspects of the convention. Registration will open in mid November.

What information will be provided when my badge is scanned in the exhibit hall?
When registering or checking in for the convention, you will be issued a name badge. You are required to wear your badge to gain admission to all sessions and the exhibit hall. If you do not have your name badge, you may not be granted entry to convention events. For your safety, do not wear your badge outside of the convention venues.

As a SHAPE America registrant, your contact information is conveniently encoded into your badge.

With your permission only, exhibitors may scan the QR code or manually input your badge ID number and they will be provided your name, company name, address, phone number, and email address.

You may decline having your badge scanned if you do not wish to share your information. Just like handing out your business card, when you provide your contact information to exhibitors you are granting them permission to communicate with you. You will be subject to their communications and privacy policies and must opt-out with them directly.

What hotels are in the SHAPE America block?
A block of sleeping rooms has been reserved for convention attendees and exhibitors at the following hotels. Staying at one of the designated SHAPE America venues will assure you comfortable, quality accommodations, and will help keep registration and hotel costs down for future events. Hotel rates are now available on the convention website.


Tampa Marriott Waterside Hotel (headquarters hotel) 700 South Florida Ave. Tampa, Florida 33602

Embassy Suites Tampa 513 South Florida Ave. Tampa, Florida 33602

Westin Tampa Waterside 725 S. Harbour Island Blvd., Tampa, Florida 33602

Hilton Tampa Downtown 211 North Tampa Street, Tampa, Florida 33602

Sheraton Tampa Riverwalk Hotel 200 North Ashley Drive, Tampa, Florida 33602

How do I book my hotel?

Housing for the SHAPE America National Convention & Expo is handled exclusively by Experient, a Maritz Travel Company. Calls from other companies should not be accepted. Please report any incidences to shapeamerica@experient-inc.com.

Hotel information is available on the convention website. Accommodations must be booked online through SHAPE America’s official housing bureau, Experient, during the convention registration process beginning in mid November. Rates cannot be guaranteed if not booked through our housing bureau.

How do I book a flight to Tampa?
Tampa International Airport serves the city of Tampa. You can book your airfare through any airline or travel site. If you are presenting at the convention, please confirm the date and time of your presentation(s) before finalizing your plans.

Always research to find the best fares (beware of hotel packages booked with flights as you most probably will not be able to cancel). To ensure comfortable, quality accommodations, book at one of the designated convention hotels through SHAPE America’s official housing bureau, Experient (reservations must be made online beginning in mid November.) Rates cannot be guaranteed unless booked through Experient. Booking at one of the designated SHAPE America venues will also provide you with assistance from Experient should any problems arise during booking or after you arrive on-site.

How can I get from the airport to my hotel and around Tampa during my stay?
This information will be posted as it becomes available.

What should I wear?
Meeting rooms can be cold; layering is recommended. Many sessions are hands-on so you should dress as you would if you were teaching/attending class. There are many social events, awards ceremonies, as well as general sessions. Attendees may not have time to change, therefore, warm-up suits to business attire is acceptable.

What should I bring?
Many members have found the following to be helpful items to bring: Smartphone, IPad or pen and paper for taking notes, state pins to trade with other educators, camera, umbrellas, comfortable shoes, etc.

How do I sign up to exhibit for the National Convention & Expo?
The SHAPE America National Convention & Expo attracts and engages approximately 4,000 health and physical education professionals who are searching for new products, services and technologies. Review the 2019 prospectus and interactive exhibit floor plan for information on booth rates, deadline dates and available booth space. Secure your booth before October 31 to secure the best rates!

Who do I contact about sponsorship and advertising opportunities?
Our Our Business Development, Strategic Partnerships & Philanthropy team can assist you in combining your exhibit booth with advertising and sponsorships to ensure maximum exposure and impact!

Sponsorship:
Beth Bennett
Vice President, Business Development,
Strategic Partnerships & Philanthropy
Phone: (800) 213-7193 x.1468
Email: bbennett@shapeamerica.org

Advertising:
Danielle Platt
Senior Manager, Business Development
Phone: (800) 213-7193 x.1457
Email: dplatt@shapeamerica.org

What are the Exhibit Hall hours?
Wednesday, April 10
12:00 - 3:30 p.m. Preview
5:30 - 7:30 p.m. Hosted Opening Celebration

Thursday, April 11
8:30 a.m. - 4:30 p.m.

Friday, April 12
8:30 a.m. - 1:30 p.m.
Information on exhibiting opportunities including move in and move out dates, is available at 2019 prospectus.



Will I earn Continuing Education/Recertification Hours for attending the convention?
This information will be posted as it becomes available.

Educational programming content at the SHAPE America National Convention & Expo covers a wide variety of topics relevant to advancing professional practice and research related to health and physical education, physical activity, dance and sport.

Proposal submissions are no longer being accepted for the 2019 SHAPE America National Convention & Expo (to be considered, proposals must have been submitted online through the submission site by July 1, 2018). All submitters will receive a formal decision notice from SHAPE America headquarters in early October regarding their submission. If session planners have not been notified by October 22, 2018, they should send an email to the SHAPE America office at proposals@shapeamerica.org.
A limited number of Partner Activity Sessions, Partner Lecture Sessions, and Quick Hit Sessions are available for corporate and nonprofit organizations that are interested in a sponsored presentation. For more information on these opportunities and others that include the option to present, please review our available sponsorship packages or contact Beth Bennett, Vice President of Business Development, Strategic Partnerships & Philanthropy at (703) 476-3468 or bbennett@shapeamerica.org.

SHAPE America accepts requests for meeting space to hold a social event (breakfast, luncheon or reception) at the national convention.

All requests for meeting space must be made to the SHAPE America Events Management Office through a Social Event Application. Please refer to the Guidelines for Planning Social Events for important information regarding the planning of your event and instructions for submitting your event through our online submission system.


 

or call 800-424-5249